What is a necessary step when an employee terminates their position?

When an employee terminates their position, asking for a letter of resignation or a note is a necessary step as it provides documentation of the employee's decision to leave. This formal notification serves several important functions. It establishes a record of the resignation, which can be critical for both the employee's and the employer's records. It helps to clarify the circumstances of the departure and can be crucial for administrative processes like final paychecks, benefits termination, or any legal obligations that may arise.

Having a formal letter also aids in maintaining a clear communication trail and ensures that the employee's intentions are understood and agreed upon by both parties. This minimizes any potential misunderstandings about the terms of their separation. Additionally, it can serve as a reference point for future hiring or rehiring processes, should the employee decide to return to the company.

While holding an exit interview can provide valuable feedback about the employee’s experience, it is typically not as crucial as securing a formal document of resignation. Ignoring the process can lead to complications and potential disputes in the future. Requesting a performance review focuses more on the past performance of the employee rather than the specifics regarding the termination itself.